Tips for Time Management in the Workforce

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You may have time management completely figured out in both your personal and your work life but your employees may still be struggling. If you want your entire team to work cohesively to make the best use of their time, they all need to be working on their own time management for each task given to them.

Here are some tips to establish good time management practices within your employees and the team as a whole.

Start with smaller tasks that can be completed quickly.Tips for Time Management in the Workforce

Make a list of some of the smaller tasks that can be completed within a short amount of time, perhaps a day or two. Schedule the people that will be working on those tasks and give them a deadline within that short amount of time. These may be menial tasks that must be completed before the larger project can be tackled but still just as important. Having these smaller tasks out of the way will eventually help the team focus as a whole on the larger result.

Break larger jobs into smaller tasks.

Perhaps there is a very large goal that the team is trying to get to; split that project up into smaller tasks that one or two people can work on at a time. This will ease some stress and if everyone just works on their little piece of the puzzle, the entire project will come together much quicker.

Create a worksheet for the entire week or month.

Not everybody is a checklist type of person but checklists certainly should not cause harm or stress. Write down everything that needs to be accomplished within the team broken down by team member and give each person a day to work on a different part of the project. Once that project piece is completed for the day can be crossed off. Employees can work ahead as long as they don’t rush through the immediate task at hand.

Tips for Time Management in the WorkforceSet distractions aside.

Projects can almost never get done when the phone keeps ringing, email notifications keep coming in and your phone keeps reminding you of texts or alerts. This is the time to turn everything off, close all the windows on your screen and focus on the task at hand. This is not to say that you can take a phone call here and there, but give yourself at least an hour or two to work on a project undistracted and undisturbed. Once that time allotment is completed, do your social checking or email and phone message retrieval, turn everything off again and work on the next project.

Avoid multitasking.

Multitasking is the ultimate distraction. It’s hard to focus on one item when you’re constantly distracted from people walking into the office, asking you to do an additional project or giving your attention to too many things at a time. It can be hard to regroup and refocus back to the initial task at hand. Again, set aside at least one or two hours to focus on one item at a time without distraction. If necessary, put a do not disturb on your desk, cubicle or your office door until the project is completed.

This can be difficult but once you’ve established a routine and people are aware of your work ethic and practices it will be much easier to run with this system in the future.

Need more tips on time management for your team or office building? Give me a call at any time for team-building activities, classes and more.

Keys to Team Building with New Employees

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Combining established employees with brand-new employees can create a little bit of an uncomfortable workplace dynamic. A good leader or manager helps combine senior employees with rookie employees in a cohesive manner but that’s not always easy. Here are some keys to team-building with new employees and blending the new with the old.

#1. Prepare established employees.Keys to Team Building with New Employees

One of the biggest ways to overcome the hurdle of incorporating new employees with established employees is to simply prepare them. Helping them understand new employees coming into the workforce is not meant to interrogate or intimidate established employees. Those that have worked in the business or the industry for some time should have a welcoming attitude to new employees understanding that those new employees may also be coming from a similar industry and have positive experiences coupled with new ideas.

Is the new employees have no experience, the established employees need to be patient, kind and understanding and simply preparing them with an incentive to do so could help the cohesiveness of the work team.

#2. Reiterate that new employees will not be pushing established employees out of business.

Unless you are hiring new employees with the sole purpose of “out with the old, on with the new” mentality, established employee should know that their experience coupled with new and bright ideas can create an even more impactful and effective team. There are many reasons new employees are brought in; increase in business and revenue, new ideas, fresh tactics, and long-term goals. If established employees understand that everyone is working together for the same result, it can help motivate the entire team to move forward cohesively.

#3. Focus established employees on mentorship.

Senior employees can help drive the success of a corporation or an initiative by leading and mentoring young employees. New employees are often graduates from academic institutions and have fresh knowledge and enthusiasm. However, senior employees understand that they can lack the skills required to navigate and succeed in a corporate environment. Understanding this position without the need to be condescending or treating them as inferior will go a long way in the overall goal for the team.

Keys to Team Building with New Employees#4. Define expectations.

If senior or established employees and new employees don’t understand the defined expectations that are required of them, they can be frustrated, cause chaos and confusion, and simply refuse to work together. Encourage employees to ask questions that they have a clear idea of the focus that the leader is trying to maintain.

#5. Initiate and encourage trust.

It can be very difficult for old employees and new employees to trust each other. This can be quickly dissolved by open communication and helping team members feel confident in each other’s abilities. Encourage employees to have faith in each other’s work ethic and feel comfortable about openly discussing their differences.

It is possible to combine established employees with new employees but it does help to have a leader or manager that understands the different differences, accepts them and and uses them to private operatively forward to the common goal.

For more information on team-building, incorporating senior employees with new employees or to simply understand the workforce and work ethic in your environment better, contact me anytime.

North Carolina Association of Community College Business Office Professionals Team Building Event – Charlotte NC – May 19, 2015

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Team Building Exercises for Meetings

The North Carolina Association of Community College Business Office Professionals was planning on having their semi – annual conference in Charlotte NC on May 19, 2015 at the University Hilton. 20150519_145208They had found and chose Leaders Speakers who specializes in Corporate Team Building Activities for Adults, had the perfect team building activity for adults to refresh and enrich the community College Administrators that attended the 2 day conference. The CEO of NCCBO contacted Leaders Speakers and described his needs and was immediately impressed with the of Bicycles Built By You ™ team building activity that would not only provide a fun and energetic event but would also include valuable key team building skills that would provide a great take away!

Fun Bonding Activities for Adults

The group of 60 participants entered the room and participated in a team building skills memory exercise, that amazed the group how learning new methods can vastly improve human potential. The eager participants were then split up and divided in to groups. Since all participants were gathered from around the state this gave them a chance to meet and engage with their counterparts for the first time, you could see the excitement radiate throughout the venue. The group’s were tasked was to come up with a team name, team cheer and team flag with craft materials that were provided for each table. The groups had an allotted time to come up with identities as to exercise efficiency and organization. When the allotted time was up the groups had to perform a stand – alone team cheer in which they were awarded a head start to build the bikes for their performance if they won according to the panel of judges”It was like the American Idol “the way performed competitively and put on some very creative and enthusiastic performances.

Fun Work Team Building Games For Charity 

The groups then reassembled at their tables and were given an envelope with various questions that would test their knowledge in many areas, the smartest groups utilized individual team members strengths to solve the questions quicker , then brought their answers up to the panel of judges that would award them a bike part for each correct answer. The teams were racing up to the judges anxious to turn in their answers for the bike parts needed to build a full bike; this fuels the competition and excitement of the event. After all groups completed assembling their bikes, the local Boys and Girls club was invited to come in at the end of the event to receive the completed bikes for the children in their after school programs. In the end the teams learned that valuable team building skills normally taken for granted, like cooperation and proper delegation of duties were essential to a winning organization.

4 Tricks to Better Listening

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4 Tricks to Better Listening for a Happier Workforce

If you want to be a better speaker, learn to be a better listener. They say that God gave us one mouth and two ears so we listen twice as much as we speak. While I don’t know if that’s true or not, listening and being a good listener can really take you far in life. Those that speak without listening or talk before thinking can really get themselves into hot water and no one will want to be around them. Learning to listen can be a great motivator for your team.Are you listening?

In 7 Habits of Highly Effective People the author states to seek first to understand then be understood. If we approach people waiting to talk with an agenda already on our tongue, we may never be heard. For someone else to feel validated, you must listen first, not just wait to talk.

Make sure you are facing the speaker and you maintain eye contact. This alone can validate whatever the person is talking about. If your eyes dart around and seem bored, your speaker may feel invalidated and unimportant.

Keep an open mind. You may enter a conversation thinking you understand everything that is going to be said but if you truly listen to the speaker you might understand a different point of view or perspective. The minute you start judging what that person is saying you’ve compromised your effectiveness as a listener. Try to listen without jumping to conclusions or sticking with the conclusion you’ve already made.

Don’t interrupt. We teach children that it’s rude to interrupt but people do it often even as adults. It’s best to let them get their entire thought out, process what they’ve said and then respond accordingly. Interrupting sends the message that you are more important than the speaker and have more important things to say or that you simply don’t care what the speaker is saying.

Ask questions only to ensure understanding. Asking questions is fine but not when they are disruptive or pointless. You may not want to carry on the conversation but asking an important question can help you understand. Try not to shift the focus onto something that the speaker is not telling you. For instance: someone is telling you about a work-related incident of theirs and if you shift the focus off of that person onto the person causing the issue it is invalidated the speaker as to what they are really trying to say.

Listening is truly a valuable gift and if we learn to listen properly we can validate more people making them more productive in the workforce which in turn makes for a happier environment for everyone.

5 Ways to Motivate Your Team

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You want to inspire your team, not just tell them what to do. People who are inspired and challenged tend to work better, faster, and more confidently. Here are 5 ways to motivate your workforce team and gain the results you’re looking for.

#1. Be Trustworthy.5 Ways to Motivate Your Team

If your team can’t trust you they probably are not going to follow you, listen to you, respect you or defend you when the time comes. They want to know that their leader has their back and is really looking out for their best interest. Those that earned the trust of their employees tend to be more motivated to achieve the ultimate goal. Trust is a powerful motivational tool and if your team can trust you to do what you say you’re going to do it will be more inclined to do what they are supposed to do.

#2. Make Sure All Team Members Understand the Goal.

If everyone is aware of the collective vision they will work together to succeed as a team. If you only inform half of the team members or imply confusing agendas it can distract from the glory of reaching that goal together. Make sure everyone is on the same page and you’ll have a much more cohesive team.

#3. Appreciate.

There’s nothing more powerful then team members feeling appreciated. Everyone wants to feel like they are an important part of the team. Feeling appreciated, thanked and valuable can work wonders to pushing people to work harder and better.

#4. Challenge People.

People cannot growth they are not challenged. If they simply stay in a mundane cycle they feel worthless and bored. By making sure that the tasks are completed in a challenging way giving each team member a goal that utilizes their guests, they will grow together creating a better end result.

#5. Celebrate Success.

Even small successes can motivate the team to work harder for the end goal. Small challenges, menial tasks and individual wins all should be celebrated not just from the leader but for the whole team. Team members view others as having achieved the goal and the consciously want that for themselves. They will continue to work in their individual tasks as well as for the common goal.

For more information stay tuned to our blog, sign up for tips and tricks or contact me anytime to set up classes for motivational speaking, team-building activities and time management strategies.