You have to Build Rapport to Capture your Audience

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If you have ever been impressed with a speaker’s performance it is because they know how to build rapport with the audience. Most of the renowned speakers build rapport by integrating stories into their presentations or speeches. So how does this simple form of story telling engage the audience? You are probably thinking well anybody can tell a story right? These skilled speakers will draw on relative experiences or trials that they have gone through that relates to the title of theme of their speech which is why you came to the presentation in the first place. For example “how to overcome public speaking anxiety” was the topic de jour and most people are afraid of speaking in public, so they show up at the seminar to listen how they can overcome this issue.

The speakers of presenters have their speeches planned and organized precisely to hook you so that you will be on the edge of your seat most of the time. So how do the speakers magically draw you in? Well they use the skill of building trust and rapport. When you trust someone you will listen to them because they have established credibility through rapport. What is good rapport? When a speaker tells a story they will draw on a life experience that they had to overcome an obstacle to produce a successful outcome. The story itself will engage the audience because there will be many instances in the story that the audience can relate to, when this happens the audience will experience a commonality with the speaker and hence feel that they can relate therefore building the trust factor. For example if the speaker is telling of his or her first experience speaking in front of a group whether  it was in high school, college, PTA, work ect..  most of the audience if not all has had a similar experience. The speakers goes on to tell how his or her palms got sweaty , lost train of thought or froze up on stage so further relating to the audience. By the time the speaker gets through with their speech the audience has gained total “buy in” because they identify with the speaker and furthermore will believe that they will be able to overcome their fear of public speaking just as the presenter did because he simply built rapport with the audience which created trust and belief.

Stories are a very powerful means to attract attention of an audience because in addition to building rapport they also and should provide a specific time of occurrence, who specifically was involved and where it happened and finally what the outcome was. These aforementioned components establish factual credibility to further prove evidence to the story. Using rapport in your presentation properly will surely capture the audience for a memorable presentation of speech.

 

Time Management – How to Protect your Valuable Time

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Many people tend to take time management for granted and it is not hard to do at all. If we do not manage out time well though we will not accomplish our goals we originally set out to do. How many times to we set or plan to accomplish a list of goals just before the beginning of the week and then by Friday you may be lucky to have accomplished fifty percent of those goals, and this is always reoccurring week in and week out. The good news is that you can fix this issue with a few new rules and disciplines.

Identify Sources of Poor Time Management

You can approach the aforementioned to get a better handle on time by simply categorizing and prioritizing the things that you do to reach your goals. It just takes a simple discipline, organization and a little implementation. Probably the best tool to use are some simple time management techniques in which you would place your priorities and that is where many people get sidetracked and miss their goals. Below are the four main areas of priority and if you approach your goal setting with these in mind you can instantly increase your goal attainment.

Very Important Very Urgent – (ex. IRS Tax Deadlines) these are goals that require immediate attention and cannot be put off to the future. You would think that everybody would not have any issues with this category, but when other things can and do distract you therefore upsetting the goal. Below are some things that can upset your immediate goals.

Very Important – Not Urgent – There are goals that can be done within a certain period of time but are not immediate concerns. A good example of this type goal may be that you have to post monthly blogs on your web site, so have 30 days to get the post up.

Very Urgent – Not Important – This is where you can get sucked in by external distractions, interruptions. The most common interrupters are phone calls, emails, paper clutter and visitors. This is your opportunity to be able to say “no” to all distractions including helping someone else out when your priorities are at stake. We are able to help our fellow workers when we have completed our tasks.

Not Important – Not Urgent – Sometimes we are either tempted to fill in on the golf course of serve as a companion on a long lunch break, but these long stints way from work will certainly not help you accomplish your goals.

In summary you will find that if you stick the a disciplined plan using this simple method of prioritizing your goals you will be able to increase the percentage of the goals you set to accomplish.

 

 

 

 

How to Recover From a Broken Public Speaking Presentation

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You are giving a very important public speaking presentation to the board members and midway through something overwhelms you and you can’t for the life of you remember exactly where you were in the presentation. You are giving a sales pitch on a new product to one of your biggest customers and you just lost it and lost your train of thought right in the middle of a flowing sales presentation. Knowing how to recover from a broken public speaking presentation is a very important skill that you can develop, It’s just that no one wants to prepare for a failure that may occur because the last thing you want to think of is messing up during your presentation, so we just do not prepare believing that if we are thinking positive we may mess up. The reality is that we should be prepared for a failure during our performance.

Below are four methods that you can employ if something happens to interrupt your flowing presentation. If you practice and understand these remedies to recover from a broken presentation they can save you a lot of stress and embarrassment. So take a look at each of these and just how easily you can employ any of these public speaking tips to save rescue yourself from a broken presentation.

Method 1: Make It Look Planned

This is what Jack Elliot did by pausing, saying “This next part is so important that I need to read it to you”, consulting his notes, then starting up again. One key lesson here is that you should always have your notes easily accessible. I keep mine in my pocket as a safely blanket; I rarely need them, but having them there sure make me feel good.

Method 2: Paraphrase Your Previous Content

“You will have to excuse me, but I am so passionate about my topic that I sometimes get ahead of myself. Allow me to review my previous point.” Nine times out of ten, retracing your steps will help you find the path forward.

Method 3: Ask Your Audience A Thought Provoking Question

“What seems to be the most important point so far?” I feel that this technique would work better in a public speaking presentation that is highly interactive to begin with. However you can use this as a rhetorical question to either buy time with a long pause or to precede a review of your previous content (i.e. a lead-in to Method #2).

Method 4: Review Your Overall Speaking Purpose

Every speech should have a central theme – preferably encapsulated in a three to twelve word catchphrase. Repeating your theme is always welcome by your audience so a memory lapse is a reasonable time to throw it back out there.

In Conclusion, the idea here is to help you be able to think on your feet as well as being able to deliver a public speaking presentation. The best presenters and public speakers have the ability to adapt to their situations and be able to react in a professional manner as to not ”get rattled”. If you employ the above tips you will be able to confidently recover from a broken presentation.

 

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A Public Speaking Technique That Will Have a Lasting Effect on Your Audience

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Contrary to what many may think, repetition is an essential public speaking technique that you need to master if you want your audience to remember your presentation. Usually any presentation regardless of length can be boiled down to just 3 or 4 main points or even less. By skillfully repeating these points in various ways, the audience will have them imprinted on their minds without being bored. Below are four guidelines that will help you achieve

Use The Theme Or Title
 

Use the theme or title of your presentation effectively. Your theme will contain key thought containing words. Make sure you elaborate on those key words during your presentation. Keep linking your material back to your theme or title so it runs like a thread through the presentation much like the thread in a garment holds it together. The audience should be able to see the connection between what you are saying at any given time and the main subject or title of your presentation. 
Re-state Ideas 

Use repetition skillfully by re-stating the key ideas through the presentation, either using the exact same words or phrases or employing similar words to say the same thing. If you have a catch phrase or pithy slogan you want to remember, repeating it at strategic points in the presentation can be very effective. 
A summary early in the presentation can be a powerful method of repetition. For example, state beforehand the main points you are going to consider, then deal with them, and finally give a brief summary of the points you considered. 
The Progressive Summary 

Using a progressive summary of main ideas through your presentation to reinforce the ideas on your audience can be a very powerful public speaking technique, especially if you number or itemize them. For example, you might mention there are three main ideas to be considered, then briefly state them. Then say, “Let’s take the first point . . .” Afterward you can say, “So up to now we have considered Point 1 (restate in a couple of words). Now we’ll deal with Point 2.” After that you can say something like, “So far we have seen Point 1 which was . . ., and also Point 2 in which we saw . . . Let’s now look into Point 3.” Finally, you conclude by saying, “So what have we learned so far? Point 1 was . . . Then we considered Point 2. Finally in Point 3 we showed . . .” 
Using this formula of repetition is very effective in lodging key points in the minds of your audience so they will remember them easily after your presentation is finished. 
 Be Vivid 

Be on the constant look out for words you can use to add feeling and color to your presentation. 
You may discover them through your own reading or you may hear them from another speaker. If you see or hear a word that makes an impact on you, note it down and keep it for future reference when you might use it in your own presentation. Gradually as your vocabulary increases to include dynamic words full of vigor, your presentation skills will develop too as you convey vivid mental images to your audience. Using a variety of vivid words and expressions directly related to your main points and theme will give you the flexibility of being able to repeat them often but with a different flavor. 

Repetition is an essential public speaking technique. However, it needs to be used skillfully. The four  guidelines above will help a public speaker use powerful repetition without appearing to be boringly repetitive! 

The Secret to Giving an Effective Presentation with PowerPoint

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Most people have a fear of speaking in public, but when tasked to give an effective presentation by power point they feel a little more at ease. The reason is that they now have the information they are going to present at hand. This can be a double edge sword because the presenter in this scenario will end up using the slides as a crutch and may actually fail as a true presenter.

Giving an effective Power Point presentation involves much more than just showing and telling with slides. Most people will have a canned power point with all sorts of information on the slides then merely present the slides in a progressive manner like they would their slide show form last summers’ vacation. First of all to come off with an effective presentation you need to understand that you the speaker is the focal point of the presentation. Your audience should have their attention on you as a speaker and the slides are just supplemental.  Secondly to be successful and have the right impact on the audience Power Point starts with the actual design so that the audience will not be reading the slides instead of looking at the presenter. For example; Slides should have a dark background and light type which is the protocol these days, this makes the slides easy to see and follow.

 Here are some further points and rules to follow for an effective presentation:

  1. There should be no more than six words across with only six lines of copy or words.
  2. You should not have any animation as it will distract the audience especially if the presentation is a little dry.
  3. Pictures or illustrations only if necessary. Logos should be placed at very bottom corner.
  4. Limit your colors to three only! Red for impact, Blue and Green for positive
  5. Use clear concise copy w/ bullets instead of long sentences
  6. Narrow your points to three or a maximum of 5 at the most
  7. Reveal each point one by one as to not have the audience read ahead.

The mission of giving a successful Power Point presentation only to use your slides as an aid NOT as the presentation itself. You should know your material very well before your presentation so that your slides will only serve as a marquee for the audience as to what is coming up next. Your slides can also help you get back on track or remember where you are going in case you lose your thoughts. You come off as authentic and genuine to your audience when you are less dependent on your slides.  If you can understand that giving a Power Point requires a unique blend of discipline whereas you the presenter are the focal point and the slides are merely an appendage you will be able to give an extremely effective presentation.