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Time Management – How to Protect your Valuable Time

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Many people tend to take time management for granted and it is not hard to do at all. If we do not manage out time well though we will not accomplish our goals we originally set out to do. How many times to we set or plan to accomplish a list of goals just before the beginning of the week and then by Friday you may be lucky to have accomplished fifty percent of those goals, and this is always reoccurring week in and week out. The good news is that you can fix this issue with a few new rules and disciplines.

Identify Sources of Poor Time Management

You can approach the aforementioned to get a better handle on time by simply categorizing and prioritizing the things that you do to reach your goals. It just takes a simple discipline, organization and a little implementation. Probably the best tool to use are some simple time management techniques in which you would place your priorities and that is where many people get sidetracked and miss their goals. Below are the four main areas of priority and if you approach your goal setting with these in mind you can instantly increase your goal attainment.

Very Important Very Urgent – (ex. IRS Tax Deadlines) these are goals that require immediate attention and cannot be put off to the future. You would think that everybody would not have any issues with this category, but when other things can and do distract you therefore upsetting the goal. Below are some things that can upset your immediate goals.

Very Important – Not Urgent – There are goals that can be done within a certain period of time but are not immediate concerns. A good example of this type goal may be that you have to post monthly blogs on your web site, so have 30 days to get the post up.

Very Urgent – Not Important – This is where you can get sucked in by external distractions, interruptions. The most common interrupters are phone calls, emails, paper clutter and visitors. This is your opportunity to be able to say “no” to all distractions including helping someone else out when your priorities are at stake. We are able to help our fellow workers when we have completed our tasks.

Not Important – Not Urgent – Sometimes we are either tempted to fill in on the golf course of serve as a companion on a long lunch break, but these long stints way from work will certainly not help you accomplish your goals.

In summary you will find that if you stick the a disciplined plan using this simple method of prioritizing your goals you will be able to increase the percentage of the goals you set to accomplish.

 

 

 

 

These Time Management Tips Will Help you Accomplish your Immediate Goals

The issue of time management typically has different goals for each individual. Here are some ways that you can manage your time more effectively to reach your goals and not fall short which happens to most people most of the time. These suggestions will help you manage your time effectively. First of all you will need to make a list of all the things you need to do/want to do to complete your goals in allotted time frames. For each time period it is necessary  to put the items from your list into the following categories:

(Urgent – definite time limit)
Tasks or actions that take precedence over everything else, because if they are not done it will cause further problems. Examples are tax returns which are due, reports for work, meetings or appointments, repairs, health issues and activities to which you have committed yourself within a certain time frame.

(Important – no definite time frame)
These are often actions with no particular time limit. However if you do not do them they will probably not get done. Examples are a special course you want to do, spending more quality time with the family, writing that book, overdue medical checkup or that project/hobby you started but never seem to have time for.

(Not Urgent/Not Important – Saying NO) – Many people have a hard time saying “NO” to others requests that literally suck their own time away therefore interrupting their schedule therefore affecting their ability to accomplish their goals. You will need to be aware when you have time to help someone or not and have the fortitude to tell people “NO”

(Efficiency – managing your time)
These are things that need to be done for you to operate in an efficient way and be productive at the same time. Examples are organizing your files, getting rid of clutter, cleaning, exercise and time for relaxation. 

No professional sports team would send a team out onto the field without a game plan. I am quite certain that a couple of my favorite coaches Mike Krzyzewski or Bill Belichick  would enter a contest without having a good time management plan especially when if a game came down to the wire for we all know that many sports contests been won with the clock! A schedule for time management is like a game plan. If you have no plan, other people’s actions will probably determine your priorities. The most productive use of time comes from planning ahead and trying to stick to the plan.
The proper way to instigate an effective time management process will be to do all the urgent tasks, one important task and one task that will add to your efficiency for each week. After a month you will have learnt a practical method for using your time wisely. If you learn how to manage your time effectively it can be your friend instead of your adversary.

Time Management Training – An Investment Not a Cost for Your Company

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Many organizations see time management training as something they’ll spend their money on, only if they have to. Usually the first thing a company will do to satisfy their budget will be to cut back on or eliminate their training needs, but this is not something that they cannot a really afford to do and here’s why;

Companies or Corporations have the notion that training is a COST and not an investment. You will invest in a good stock that will pay decent dividends right?  Well this is similar to good training and if you choose the right time management training you will be able to see the dividends that will add to your company’s bottom line. It really doesn’t matter what we pay for an investment. What’s relevant is what we get in return. One of the best ways to jeopardize an organization’s future in today’s world and increase the probability of troubled times it to look at training as a cost and pay the price of not training or provide substandard training that operates only as a band-aid for the training requirements.

A person that is paid $50,000 per year who is wasting just one hour per day is costing the organization $6,250 per year. If through one of our Time Management Workshops that person can learn how to recapture just one hour per day, that translates into a payback to the organization of $6,250 per year! If there is a group of 25 people, the return to the organization is $156,250 per year! That doesn’t even include other benefits like profitability, reduced turnover, improved morale, enhanced teamwork, greater creativity etc.)

In only three years the payback is $468,750. Where else would your organization invest to achieve that return and payback?

Not too long ago, soft skills training was an option for most organizations. Today it is no longer an option. If any of us continue to do what we do the same way, within five years most of us will become obsolete. Why?, That is because our competitors are helping their people to become more effective through training programs.

If we look closely at companies who are doing well in the long run, they almost always have a well thought out training program in place with the understanding that they will recoup their investment many fold.

They realize the price for not training is the real expense of training’.

The most important training or knowledge enhancement you can offer to your employees is in the personal development area. Effective time management is a life skill which affects us all. Depending on how skilful we are at managing our time it can have a major impact on the whole of our life. Our skill levels in this area can greatly benefit us or cause us to be constantly stressed out.

Training is a life- long endeavor. It needs to be ongoing. Life changes constantly and so do our needs and those of our people, the number one asset in every business. Time Management training is crucial for it’s when we learn to use our time effectively that we get so much more done in our lives.

 

Why do you need Time Management?

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Good Time Management Skills

I had the opportunity to facilitate a time management workshop for group of social workers in Charleston SC while working for a company that I got my feet wet in the motivational business. My first thought was that this group was tasked to come to a required seminar and give up their valuable time. TMI am a huge proponent of effective time management techniques but initially did not see an immediate importance to this group. What I did not realize was that these professionals and I do mean professionals are probably the MOST time challenged individuals that I may know of. They have to get to work very early and leave really late; in between they have to deal with people in need and liaison with other programs/organizations to help people with all sorts of social needs. Probably the most challenging thing they had to conquer was setting and classifying priorities because their priorities were tied to people that all needed their help seemingly at the same time.

Time Management Tips And Strategies

What they were about to learn would change their time management habits for good IF they would stick to a system. The system is the key to consistent and effective time management and if you veer from your system and try to wing it you will lose every time. Just when you think you may have some major leeway and get off track you will certainly lose your plan. Time is so slippery – it’s like taking your eye off a toddler for a moment and the next thing you know there’s trouble. So how do you stay on course and accomplish the things you set out to do? How many times at the beginning of the week to you have a list of goals that you mentally set out to accomplish but at the end of the day or week you may only reach less than 50%? One of the main reasons this happens… It’s because those goals that you had were not defined into S.M.A.R.T goals. By SMART goals I mean realizing if they are Specific, Measureable, Actionable, Realistic and Time Specific. Using the S.M.A.R.T Goal criteria will help you determine if your goals are in fact valid and achievable. This is the formula you have to use to accomplish your goals successfully. In the case of the Social Workers (no pun intended) they had to define each goal with this formula in order to prioritize their situations to determine immediate need from the needs that could wait. Prioritizing is the next step to successful time management, yes once you have defined a valid goal then you must prioritize with the highest urgency first then trickle down to the things that can be subsequently. There may be more defining and refining of your goals in terms of the activities you will use to achieve them which will also help you prioritize.

We are often high-jacked by many distractions throughout the day both internal and external but if you stick to a good time management system you can and will accomplish almost anything you set out to do.

Leaders Speakers is a leadership training company that facilitates Time Management and other Leadership workshops around the continental U.S. You can learn more by visiting www.leadersspeakers.com