You Would be Surprised How Time Management Skills Can Improve Your Life

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Most people are extremely bad at time management skills but deceptively think that they are in total control of their time. The deception is that they do not have an accounting system that tracks their time that measures their goals whether big or small. It’s probably safe to assume that most people only accomplish forty percent of what they set out to go for a given period of time.  If you want to validate this point just write down all the things you want to accomplish in one week at on Sunday, put the list out of sight then look back at list at end of week and you will see what you have truly accomplished and it will surprise you. They say that that time is money and I say money is time if you look at that way your time will be really precious. Time is a valuable commodity which is defined in Webster’s as – something of use, advantage, or value and is  a concept that very few people can apparently grasp. This is because time is deceptive being that most people do not have a sufficient accounting system to monitor the time they spend during their lives, and most people will realize that in order to accomplish what they need to they will have to start looking into what is causing this problem of time management skills. The remedy is very simple but takes practice and discipline because the second you let your system down is the time that you will surely not accomplish your goals. You have to train your mind by starting to first distinguishing your priorities and rank them accordingly into these four categories:

And stick to the process of not only actually sticking to this system of taking care of accomplishing what needs to be done first and what can wait. This is exactly how MOST people get off track and end up with only forty percent of goals accomplished at end of week. You will also have to be good at and develop the discipline to be able to say no to people or situations that will either slow your progress or steal your time (this seems to be  BIG issue with most people). Learning to say no to people or situations will certainly add a good healthy 25% back to your time management. It will take a while for you to be able to train my your mind to be able to prioritize your time management skills and it is suggested that you start with a good chart system and disciple to monitor your progress and will  be surprised how time management will improve your life!

These Time Management Tips Will Help you Accomplish your Immediate Goals

The issue of time management typically has different goals for each individual. Here are some ways that you can manage your time more effectively to reach your goals and not fall short which happens to most people most of the time. These suggestions will help you manage your time effectively. First of all you will need to make a list of all the things you need to do/want to do to complete your goals in allotted time frames. For each time period it is necessary  to put the items from your list into the following categories:

(Urgent – definite time limit)
Tasks or actions that take precedence over everything else, because if they are not done it will cause further problems. Examples are tax returns which are due, reports for work, meetings or appointments, repairs, health issues and activities to which you have committed yourself within a certain time frame.

(Important – no definite time frame)
These are often actions with no particular time limit. However if you do not do them they will probably not get done. Examples are a special course you want to do, spending more quality time with the family, writing that book, overdue medical checkup or that project/hobby you started but never seem to have time for.

(Not Urgent/Not Important – Saying NO) – Many people have a hard time saying “NO” to others requests that literally suck their own time away therefore interrupting their schedule therefore affecting their ability to accomplish their goals. You will need to be aware when you have time to help someone or not and have the fortitude to tell people “NO”

(Efficiency – managing your time)
These are things that need to be done for you to operate in an efficient way and be productive at the same time. Examples are organizing your files, getting rid of clutter, cleaning, exercise and time for relaxation. 

No professional sports team would send a team out onto the field without a game plan. I am quite certain that a couple of my favorite coaches Mike Krzyzewski or Bill Belichick  would enter a contest without having a good time management plan especially when if a game came down to the wire for we all know that many sports contests been won with the clock! A schedule for time management is like a game plan. If you have no plan, other people’s actions will probably determine your priorities. The most productive use of time comes from planning ahead and trying to stick to the plan.
The proper way to instigate an effective time management process will be to do all the urgent tasks, one important task and one task that will add to your efficiency for each week. After a month you will have learnt a practical method for using your time wisely. If you learn how to manage your time effectively it can be your friend instead of your adversary.

Tips for Time Management in the Workforce

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You may have time management completely figured out in both your personal and your work life but your employees may still be struggling. If you want your entire team to work cohesively to make the best use of their time, they all need to be working on their own time management for each task given to them.

Here are some tips to establish good time management practices within your employees and the team as a whole.

Start with smaller tasks that can be completed quickly.Tips for Time Management in the Workforce

Make a list of some of the smaller tasks that can be completed within a short amount of time, perhaps a day or two. Schedule the people that will be working on those tasks and give them a deadline within that short amount of time. These may be menial tasks that must be completed before the larger project can be tackled but still just as important. Having these smaller tasks out of the way will eventually help the team focus as a whole on the larger result.

Break larger jobs into smaller tasks.

Perhaps there is a very large goal that the team is trying to get to; split that project up into smaller tasks that one or two people can work on at a time. This will ease some stress and if everyone just works on their little piece of the puzzle, the entire project will come together much quicker.

Create a worksheet for the entire week or month.

Not everybody is a checklist type of person but checklists certainly should not cause harm or stress. Write down everything that needs to be accomplished within the team broken down by team member and give each person a day to work on a different part of the project. Once that project piece is completed for the day can be crossed off. Employees can work ahead as long as they don’t rush through the immediate task at hand.

Tips for Time Management in the WorkforceSet distractions aside.

Projects can almost never get done when the phone keeps ringing, email notifications keep coming in and your phone keeps reminding you of texts or alerts. This is the time to turn everything off, close all the windows on your screen and focus on the task at hand. This is not to say that you can take a phone call here and there, but give yourself at least an hour or two to work on a project undistracted and undisturbed. Once that time allotment is completed, do your social checking or email and phone message retrieval, turn everything off again and work on the next project.

Avoid multitasking.

Multitasking is the ultimate distraction. It’s hard to focus on one item when you’re constantly distracted from people walking into the office, asking you to do an additional project or giving your attention to too many things at a time. It can be hard to regroup and refocus back to the initial task at hand. Again, set aside at least one or two hours to focus on one item at a time without distraction. If necessary, put a do not disturb on your desk, cubicle or your office door until the project is completed.

This can be difficult but once you’ve established a routine and people are aware of your work ethic and practices it will be much easier to run with this system in the future.

Need more tips on time management for your team or office building? Give me a call at any time for team-building activities, classes and more.

5 Tricks to Better Time Management


Time. Something we just can’t seem to get enough of. I remember my father asking for more time for Christmas and my aunt getting him a jar of Thyme. Not quite the same thing. But seriously, we all want more time. But it’s like money, we all want more of it but we would spend it the same and still want more. When this happens we require a budget; when we need more time, we look to time management.  We can always strive for more money, but never are we given more time.

Most of us need more time to get our work done, whether it’s in the home or in the office. Here are some savvy time saving tricks and great ways to manage your time both personally and professionally more effectively.

#1. The Social Media Rabbit Hole5 Tricks to Better Time Management

We can all relate – well maybe some of us are more disciplined but I know for me, if I sit down and start to catch up on social media I could be stuck here for hours. Just don’t do it. Give yourself a time limit on Facebook, Twitter or other accounts and no more. Then when you’ve made sure the world isn’t on fire or someone’s cat hasn’t died, turn it off. Completely. Close down the window and get  to the real reason you sat down in the first place. It can be an easy distraction when you’re downloading a file or uploading a video to switch back to the social side but then you are dragged back down that hole again.

#2. Prioritize Your List

It can be overwhelming to think about all the things you have to do for the week or the month and you can get easily stressed and frustrated. Break it down into smaller bites and prioritize what really needs to get done for that day. Make a list, either online or on a regular old piece of paper. Give the items days of the week they must be done. If you have 20 tasks that must be done by the end of the week, assign 4 tasks each day. Then if there is time after those 4 are done, either check more emails, put out random fires or start on the next day. But don’t stress that all 20 must be done in one day.

#3. Set Two Ending Times

It can be easy to take work home with you at the end of the day so give yourself two finishing times; one for an ideal day and one for the latest time you won’t work past. Try to keep those latter times to a minimum of 2-3 per week.

#4. Take an Audit of What Drains Your Time

Make note of what is actually taking up your time. Do you get calls all through the day and can’t actually focus on the task at hand? Turn off your phone with a message stating you will return calls at a particular time each day. If it’s an emergency, please email me at: … Is Social Media a time waster? Turn off notifications. Visual distractions? Get it all out by enjoying the weather or the view for a moment, then closing the door, the window or turning off the radio so you can now focus on the task at hand.

#5. Take Mini Breaks

It’s ok to take a 5 minute break, even if you don’t go outside to smoke. Lactic acid can build up between your shoulder blades and in your frontal lobe if you sit for too long. Spread it out and refresh your body and mind by getting up, walking around and stretching for a few minutes.

These are just a few things that can really help you reorganize your day. Feel free to call me anytime for more information, tips and tricks to time management and organizing your productivity.